Privacy Policy

Last updated: 1 April 2026

PSP 2005 ("we", "us", "our") is committed to protecting the privacy and personal data of all individuals who interact with our organisation, including players, parents, coaches, volunteers, and website visitors. This policy explains what data we collect, how we use it, and your rights under UK GDPR and the Data Protection Act 2018.

1. Who We Are

PSP 2005 is a football organisation registered in the United Kingdom and affiliated with the Football Association (FA). Our registered contact address is available on request. You can contact us at [email protected].

2. What Personal Data We Collect

  • Player registration data: name, date of birth, contact details of parent/guardian, medical information relevant to participation (with explicit consent)
  • Parent/guardian data: name, email address, phone number, emergency contact information
  • Coach and volunteer data: name, FA registration number, DBS certificate number and expiry, coaching qualifications
  • Website usage data: IP address, browser type, pages visited — collected anonymously via analytics tools
  • Contact form submissions: name, email address, and message content

3. How We Use Your Data

  • Registering players and managing squad membership
  • Communicating training schedules, match fixtures, and club news
  • Ensuring player welfare and safeguarding compliance in line with FA requirements
  • Verifying coaching qualifications and DBS clearance
  • Improving our website and club communications
  • Responding to enquiries submitted through our contact form

4. Lawful Basis for Processing

We process personal data on the following lawful bases: Consent (for newsletters and photography); Legitimate Interests (for club administration and communications); Legal Obligation (for safeguarding records required by the FA).

5. Photography and Video

We may take photographs and videos at training sessions, matches, and events. These may be used on our website and social media channels. Explicit written consent is obtained from parents/guardians before any image of a player under 18 is published. You may withdraw consent at any time by contacting us.

6. Data Sharing

We share personal data only where necessary: with the County FA and The FA for registration and safeguarding purposes; with match officials for fixture administration; and with third-party software providers (e.g. analytics, email platforms) subject to data processing agreements. We never sell personal data.

7. Data Retention

Player and member data is retained for the duration of active membership and for 3 years thereafter, unless a longer retention period is required by law or FA regulations. Safeguarding records are retained for longer periods as required by statutory guidance.

8. Your Rights (UK GDPR)

  • Right of access — request a copy of your personal data
  • Right to rectification — request correction of inaccurate data
  • Right to erasure — request deletion of your data (subject to legal obligations)
  • Right to object — object to processing based on legitimate interests
  • Right to data portability — receive your data in a machine-readable format

To exercise any of these rights, email [email protected]. We will respond within 30 days.

9. Cookies

We use essential cookies to operate the website and optional analytics cookies to understand usage. See our Cookie Policy for full details.

10. Complaints

If you are unhappy with how we handle your data, you have the right to complain to the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.